CYPRESS LANDING
TENNIS COMMITTEE MEETING
June 11, 2008
Committee Room
Bay Club
Chairman, Bill Cook, called the meeting to order at 4:30 p.m.
Present: Bill Cook, Sue Hendrick, Bob Moore, Reg Smith, Lyle Carlson,
Gene Jaeger Kathy Tuley, Vivienne Afshari, Grace Gandt, Dot Rentschler, Jim
Rudbeck, and Tom Madson, HOA Liaison
Absent: Barbara Pelletier, Fred Lavin, Jay Butler, and Scott Fagin,
Finance Board Liaison.
A motion was made, seconded and passed to approve the minutes from May 7,
2008.
It was agreed that we would switch to 8 am “summer hours” this Saturday,
June 14. Bill will ask Catherine to include a note in the weekly
announcements.
Bill raised guest player rules because of concerns expressed by several
players resulting from the increased number of players at the scheduled
“open” sessions. There was a lively discussion and it was unanimously
decided that the rule 6 should be rewritten as follows:
6. Houseguests and family members are always welcome to play tennis during
both scheduled events (i.e. interclub/intraclub tournaments and open tennis
for men, women or mixed) and during hours when no events are scheduled so
long as they are accompanied by a property owner. The property owner will be
responsible for their behavior and for properly sweeping the courts upon
completion of play.
Guests other than houseguests or family members will not be permitted to
play in scheduled events (i.e. interclub/intraclub tournaments and open
tennis for men, women or mixed) but will be permitted to play during hours
when no events are scheduled so long as they are accompanied by a property
owner. The property owner will be responsible for their behavior and for
properly sweeping the courts upon completion of play.
The rule had been: Guests of property owners must be accompanied at
all times by the property owners. Property owners are responsible for
the actions and behavior of their guests.
It was further agreed that the full set of rules needs to be reviewed in
light of the increase in weekly events, tournaments and especially the
number of players.
SUBCOMMITTEE REPORTS:
New Members and Clinics- Lyle Carlson
Lyle reported that two weeks ago there were 13 adults at the clinic and on
Tuesday four adults and five kids. He is pleased to work with the
kids/grandchildren. He is going to survey the clinic attendees to see
if the clinics can be shifted to Monday nights which would be more
convenient for him. He welcomes assistants.
Grace suggested that Thursday nights at 6:00 be set aside for “beginner
doubles” (adults only) play. This suggestion was well received.
Grace will organize the initial sessions. Jim agreed to do a note to
be included with the weekly announcement.
Equipment Operation and Maintenance
Bill expressed thanks to Grace and Denise for changing the flowers and to
Bill Hendrick for redoing the wiring that supports the flower boxes.
Kathy received compliment for the bulletin board.
Social Activities and Member Tournaments- Grace Gandt and Vivienne Afshari
The next social event will be the Watermelon Round Robin Classic (WRRC) on
the 28th which Grace and Vivienne are spearheading. For the future
some of their ideas include Battle of the Sexes, Margaritaville and Partners
Challenge tournaments. They were thanked for their creative
approaches.
Vivienne also offered a system for rotating play at “open” sessions.
It sounds like the women will beta test the system and it may work well for
Saturday play.
Inter-Club Tennis Matches
Kathy said that she is trying to communicate with Washington, but the
designated contact is not returning her calls. Reg reported that there is no
other inter-club play in the offing.
Budget and Finance- Jim Rudbeck
Through May expenses were $3,071; the balance remaining for the rest of the
year is $2,429. Jim suggested that we inventory the screens and see
what we need before year’s end. Bill recommended that we buy back-up
nets for court 1. There could be a sufficient balance to cover the
cost for the overhead sun screening that Bill Hendrick designed, but that
can wait until the fall
We need to submit a 2009 budget by the end of June. Jim suggested
$5,800, a 5 percent increase over this year. The major increase would
be in annual reconditioning. He suggested $500 under minor-equipment to buy
new flower boxes, soil and plantings which was eliminated from the 2008
budget. There was no objection voiced to this approach.
New/Old Business
Kathy suggested that evening doubles social tennis be re-established and it
was agreed on for Sunday’s at 6:00 pm. Bill again will contact
Catherine for inclusion in the weekly calendar and Barb will be asked to
alert the “players” list.
The next meeting will be on July 16 at 4:30.
The meeting was adjourned by Chairman, Bill Cook, at 5:55 pm.
Respectfully submitted,
Jim Rudbeck
Acting Recording Secretary