CYPRESS LANDING POOL COMMITTEE MINUTES – June 24, 2008

Present:  Sada Moore, Sharon Miller, Rich Heitman, Fred Kaplan, Scott Moody, Betty St. Jacques, Joy Young,  Deborah Bassett, Sally Bassett, Jackie Fagin
Absent: Carol Harris, Larry Howard, Alberta Paris, Ev Phillips, Jerry St. Jacques
Meeting was called to order at 2:05 p.m.
New members, Debby and Sally Bassett were introduced and welcomed.
Minutes of the May meeting was accepted as written.
Report from Scott: no additional information on Pergola, aka, Shade Arbor.  Cost was to be in budget for next year. As previous reported, the Pergola is sound, but needs cleaning, staining and some reinforcing. Joy Young will submit the discussed estimate for the committee’s records.
Budget handout indicated $1103.11 spent vs. $750.00 in budget due to necessary repairs. Scott will purchase a clock for the Fitness Center Pool; as agreed by Mike Runyon the cost will be covered by the Fitness Committee budget..
Discussion regarding use of the Women’s Club $300.00 gift to the Pool Committee concentrated on considering options for best strategy to replace all pool furniture; i.e., add one new table this summer to closely match existing plastic one, relocating some tables to Fitness Pool, or replacing all of furniture ahead of schedule (estimate of $16,000.00) rather than waiting until 2010.  Money is in the reserves for replacement. Sharon will check with Chris Harris on Finance Committee if reserve money can be used ahead of schedule. 
Discussion followed regarding extending the deck area and incorporating a shade arbor at the Fitness Center Pool. Fred Kaplan made a motion which was seconded and approved unanimously to form a sub-committee to check on cost for these projects. Joy Young and Sally Bassett volunteered for the sub-committee.
Sharon Miller gave a budget update. A meeting with Joe Caporossi, HOA Board Financial Liaison, took place. He explained capital and regular operating budgets:  He and Chris Harris indicated our numbers are good, added extra dollars where needed and justification. Total budget was $10,985; now, $11,935.
Keys for the BC storage room have not been working. According to Scott, they should be tried again with pressure being applied as turning key to release deadbolt. If new attempts fail, new keys will be made.
A new Vice Chair needs to be recruited. If not before, we hope a new volunteer will result from fall sign-up for new committee members.
The Pool Coverage schedule was updated through August 2. Remaining coverage will be discussed at next meeting, July 22. Discussion covered restarting pumps, necessary storm procedures, etc. Scott will go over routine with anyone requesting information.
Closing dates were discussed. The committee felt last year’s schedule worked well. Weather dependent, the Bay club pool would close Oct 1 and the Fitness Pool two weeks later.
Inquiry was made regarding the new pool attendants and schedule. Feedback has been positive. July schedule was provided to members.
Fred Kaplan reported the umbrellas with wood shafts were repaired by Dick Lasher. Two old aluminum backup umbrellas are in storage.
Sharon Miller reported that a meeting with Cypress Emergency Preparedness Committee on storm preparation affirmed we are well prepared. However, it was suggested a Storm Preparedness phone tree would be beneficial as well as an updated Pool Committee list with new members.
It was brought to Committee’s attention that blue flaking of paint has occurred at Fitness Pool and a complaint was made of “roughness” on the baby pool bottom. Scott will check these items.
A reminder was made regarding use of water shoes in pool; these should only be put on after swimmers are inside pool area. Announcements have been made at water aerobics and Jackie will request instructor make periodic reminders. With no further topics raised for discussion, a motion was made and seconded for adjournment at 3:30 p.m.
Respectfully submitted,
Jacqueline Fagin