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Members Attending: Rolf Andersen, Jerry Collins, Kay
Graham, Bill Kimball, John Kovaly, Joe Rella, John Schafer, Lyle
Carlson, Jeff Sutton, Bill Cook, Bill Gilfillan, Jerry Harris, Scott
Moody (MT), Tomi Moody (CAM).
Members Absent: Ed Jarrett, Dan Bergbauer, Gene Geesey, Tom Graham,
Jennie Hoagland, Jerry Creech, George DePasse, Bob Moore, Richard
Placente, Louis Rodrigues, Frank Sommerkamp, Charlie Moore (Liaison).
Chairman John Reiner was unable to attend due to a family emergency.
Guests Attending: Dave Wheelock, Gerald St Jacques, Bernie Dougherty,
Barry Barwatt, Keith Bassett (all 2008 B&G volunteers).
Minutes of the November 14 meeting were accepted by the members, without
any additions / deletions.
Expenses and Budget Report – Jerry Collins (Financial Liaison)
Total November YTD expenses were under budget by ~$16k; electricity
expenses are ~$4k under budget, while water expenses are on forecast. As
previously reported, a financial review of the remaining year’s B&G
activities indicates that $13,000 will be unused and this has been
communicated to the Finance Committee for use in covering the new
entrance flags, sidewalk lighting and the Bay Club line-of-sight
project.
Schedule of Savings: Jerry has documented a schedule of savings to the
community for work performed by our committee versus having the work
performed by an outside contractor. He has conservatively estimated
contractor labor at $11.50/hr. On this basis total savings to CL is
conservatively estimated at $35k.
Team One – TBD (Buildings, Storage Lots, Facilities Maintenance, etc.)
Maintenance: Re the Annual Building Survey, Scott Moody reported he has
finished all building repairs listed that were his responsibility. Two
remaining items (painting) are to be handled by the Marina and by the
Pool Committee. All other repairs needed have been, or will be,
contracted to outside professional firms.
Storage Lots: The October storage lot inspection identified two spaces
that were no longer being used. There are now seven people on the
waiting list for a space, two of which are upgrades.
Proposed Storage Closet: A work party will be set-up for January to
construct an enclosed storage closet just outside Scott’s office. It
will be used primarily to store the generator and power washer that are
currently in his office. Estimated cost of materials for this budgeted
project is about $500 and will be purchased out of the 2007 budget.
Bay Club Line-of- Sight Project: Removal of eight columns to improve the
line-of-sight in the Bay Club is still scheduled to start in early Jan
and will take about four days.
Bay Club Sidewalk Lights: Currently on hold until status of the proposed
assessment for the Bay Club Entrance project is known.
Bay Club Entrance Project: The HOA Board of Directors has called for a
special meeting on January 12 to vote on a $48.50 per lot assessment to
provide funding for constructing a handicap access driveway at the Bay
Club.
Team Two – John Schafer (Landscaping, Beautification, etc.)
2007 Beautification Plan: An estimated 40 man-hours was spent planting
16 camellias and seven white crepe myrtle trees along Cypress Landing
Trail. Still to be planted are five rose bushes. Cement squares
(stepping stones) were placed in front of the benches we installed at
the upper pond in Phase 2.
2008 Beautification Plan: Bill Cook presented a first draft proposal for
ideas to be included in the 2008 Beautification Plan. Some of the
suggestions include plantings in bare ground areas, plantings on the
Fitness Center berm, a more aesthetic pathway to the park around the
upper pond in Phase 2, and additional plantings along Cypress Landing
Parkway and Cypress Landing Parkway. Members were asked to review Bill’s
suggestions and be prepared to discuss at our next meeting. Rolf
Andersen reminded us that maintenance of any additional plantings will
be at an added cost versus our contract
with Landscaping Unlimited. It should be noted that the new contract
includes funds applicable to the B&G’s previous plantings.
Nature Trail Bridge: John Reiner designed and built a new and improved
walkway bridge to be placed at the entrance to the Nature Trail on Club
House Drive. A work party of eight helped load, move and put the bridge
in place. The previous walkway was moved to an appropriate location on
the Nature Trail.
Vacant Lot Mowing: Rolf Andersen advised that mowing of vacant lots is
done. Rolf is waiting for Landscape Unlimited to meet with the DWQ on
the matter of cutting the wetlands. This will only include trimming of
trees up to the allowable limit of 12 feet. LU will then advise the cost
to do same. Tomi will then bill homeowners that are subject to payment
for same.
Team Three – John Kovaly (Storm Water Basins, Lakes, Dams, Roads, Signs,
etc.)
ACC/B&G Inspections: John Kovaly reported six final inspections were
completed in the last month. There were no issues with any of them. Two
additional inspections were not final.
Ponds: Scott advised he is experiencing problems with pump repairs at
Pitt Electric. Pumps that have been repaired are failing when placed
back in the ponds. Pitt has agreed to come out and try to ascertain what
is causing the problem if it occurs the next time Scott puts a repaired
pump back in the water. The sink hole between Fairview and Fair Oaks
needs to be repaired. John Reiner and Jeff Sutton will discuss with
affected homeowners.
Road Acceptance: Tomi Moody received an e-mail from Thom Edgerton, Asst.
Dist. Engineer regarding our request for road acceptance. He indicated
that the NCDOT density requirement for cul-de-sacs is that they be fully
developed. He stated that he had visited the area on 10/17/07 and
observed other items which can be discussed at a meeting with us. He has
requested 11” x 17” Recorded Plats for each Petition Package and a
Professional Engineer’s Sealed Certification that all materials and
construction within the Right of Way adheres to DOT Specs. Kay Graham,
Jeff Sutton and John Reiner will meet to discuss the next steps.
Other: John Kovaly previously advised there is a significant depression
in the grass between the two parking areas in front of the Bay Club near
the handicapped parking spot. Scott advised he will fill it.
Work Parties – John Reiner
1. Construct storage closet outside Scott’s office in January.
2. Repair sink hole between Fairview and Fair Oaks.
Old Business – John Reiner
The HOA is proceeding to form a Tree Management Committee. John Reiner
has volunteered to be a member, representing the B&G Committee.
New Business – John Reiner
Members Not Returning: The following members will not be on the
committee in 2008: Jerry Creech, George DePasse, Gene Geesey, Bob Moore,
Richard Placente and Frank Sommerkamp. We thank them for their service
to the community.
2008 Officers: Kay Graham was a unanimous selection for Chairperson. Dan
Bergbauer was elected as Vice-Chair, Jerry Collins agreed to remain as
Financial Liaison, and Lyle Carlson agreed to remain as Secretary.
The meeting adjourned at 5:15 PM. The next meeting is scheduled for
Wednesday, January 9, 2008 at 3:30.
LMC 12/20/2007
B&GMinutesDec2007
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