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Members Attending: Rolf Andersen, Dan Bergbauer, Jerry
Collins, Gene Geesey, Bill Gilfillan, Kay Graham, Tom Graham, Jerry
Harris, Jennie Hoagland, John Kovaly, Joe Rella, John Reiner, John
Schafer, Jeff Sutton, Bill Francis (Liaison), Scott Moody (MT).
Members Absent: Lyle Carlson, Bill Cook, Jerry Creech, George DePasse,
Ed Jarrett, Bill Kimball, Bob Moore, Richard Placente, Louis Rodrigues,
Frank Sommerkamp, Tomi Moody (CAM).
Quests Attending: Dave Wheelock and Master Gardeners Jim Keene, Mara
Graves, Mary Thompson, Bob Wright, Judy Keohane, and Linda Lane.
Minutes of the August 8th meeting were accepted by the members, without
any additions / deletions.
Expenses and Budget Report – Jerry Collins (Financial Liaison)
Total YTD expenses continue to be under budget by $16,500. Engineering,
Bay Club Maintenance, Common Area Maintenance, Master Gardner Supplies
and Electricity expenses are all running under budget. This committee
will provide a full-year estimate of expenses to the Finance Committee
by the 1st week in October.
Team One – TBD (Buildings, Storage Lots, Facilities Maintenance, etc.)
Maintenance: Scott Moody reported that some items on the repair list
have been completed but that he will need help in patching the ceiling
area above the Dinghy Rack. He will send out an e-mail announcing the
date of the work party.
Storage Lots: There are 6 applications awaiting storage space
availability. The semi-annual inspection of the storage lots will be
held, pending Scott’s e-mail as to the date.
Proposed Storage Closet: Scott has proposed that a storage closet be
built outside his office, between the brick columns. A drawing and
preliminary cost estimate (less than $900) was prepared by Bill Kimball.
The idea will be presented to the HOA board.
Inventory Verification: John Reiner reported that the Finance Committee
will be issuing the Asset Inventory List to all committees so that a
verification of the assets can be conducted. Completion of the
inspection is expected by early November.
Team Two – John Schafer (Landscaping, Beautification, etc.)
Beautification Expenses: To date, we have spent $4,800 which translates
to about $19,000 is outside cost, for a savings to the community of
$14,200.
Remaining Planned Items: Along with the approved plan for the Phase II
Dam site area, construction of a landscape wall at James Court, planting
of ornamental grasses along CL Trail and the replacement of the walkway
at the entrance to the Nature Trail, will be completed by year’s end.
Landscape Contract: The extension of the Landscaping Contract can be
communicated to the contractor, Landscape Unlimited, after the HOA Board
approves of the 2008 budget this coming Saturday.
Team Three – John Kovaly (Storm Water Basins, Lakes, Dams, Roads, Signs,
etc.)
ACC/B&G Inspections: several pre and final inspections have been
conducted since the last meeting. Lot 304 on Connecticut; builder Eddie
White will request that an underground drainage pipe be relocated so
that house can be better situated on the lot. He will provide necessary
documents / engineering drawings to ACC.
Ponds: Scott reported that all the fountains are in working order
and that the algae growth is being treated by Professional Lake Mgt. Co.
John Reiner reported that he met with Jim Baran, CLGC GM, to discuss the
silt build-up areas of concern in the ponds around the course. Jim
indicated that actions would be taken to correct the problems but
probably not until the fall of 2007 or early in 2008.
Road Acceptance: Rolf Andersen counted the number of homes currently
built in the four remaining cul-de-sac’s (excluding the four association
roads). Two roads meet the NCDOT occupancy requirements but the
committee agreed to have Jeff Sutton and Tomi Moody contact the new
NCDOT Administrator to see if all roads could be turned over to them.
Sidewalks: Dan Bergbauer reported that he walked the length of the
sidewalks and found a few minor uneven spots along the path. After
some discussion, the committee decided to identify the areas of concern
by placing a painted stripe around the area, as a warning to the
residents using on the sidewalks.
Team Four – Kay Graham (Master Gardner Program)
Six Master Gardeners, not part of the B&G committee, attended this
meeting to discuss the status and future of this program. Several MG’s
indicated that they were more interested in providing education /
advice, rather than planting, pruning, etc. The fate of this program
rests with the level of participation the B&G receives when it begins
the beautification of the Phase II Dam Site.
Work Parties – John Reiner
1. Phase II Dan Site – delayed until cooler weather in November.
2. Landscape Wall – several members will start this project in early
October.
3. Plant Ornamental Grasses - delayed until cooler weather in
October/November.
4. Replace bridge (Nature Trail) – Dave Wheelock will begin design
work/cost estimate.
5. Storage Lot Inventory – Scott to send out e-mail for time and date.
6. Inspection of Catch Basins, roads, etc. – Wednesday, 09/26/07, 10AM
at Bay Club Parking Lot.
7. Install additional white, vinyl posts – Jerry Collins, et al, Friday,
09/14/07 at Bay Club Parking Lot.
Old Business – John Reiner
The work to remove the eight columns in the Bay Club has been delayed as
the contractor has not yet been able to acquire the needed flooring
material. Work should be started by early October.
New Business – John Reiner
Dan Bergbauer told the committee that the Dept. of Environment and
Natural Resources is conducting meetings to inform the public of changes
impacting Storm Water Management. Those of us who have read the material
believe that it impacts only those areas in “development” and not
finished areas like Cypress Landing. Jeff Sutton and Dan indicated that
they would attend the 09/18/07 meeting at the BCCC and report back to
the committee (and HOA Board).
The meeting adjourned at 4:50 PM. The next meeting is scheduled for
Wednesday, October 10th, at 3:30 PM.
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