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August Minutes of the Bay Club Operations Committee
 
August 12, 2009                 
 
The meeting was called to order by Mara Graves, chairperson.  Those attending were:  Jerry McGrath, Pat Fitzgerald, Shirley Hanberry, Ron Opello, Dave Walker, Mara Graves, Catherine Good, and Marcia Stasch. Dave Grahek, CLHOA Board liaison, was also in attendance.
 
The minutes of the July meeting were accepted in a motion by Pat and seconded by Ron.
 
Budget:  Mara

  1. Current status for the Bay Club expenses is on track for the year.  However, the bar expenses are approximately below income by $470.
  2. At the July HOA board budget meeting, approval was given for the following:
    1. Spending $600 to refinish the bar
    2. $1730 for teak table and chairs
    3. Additional $750 for Bay Club maintenance issues
    4. Chocowinity room renovations were in their favor

Bar Report:  Pat

  1.  The gross profit sales for July was 47%.  This reflects that the bar sales have slightly fallen off from the projected 50%.  There have been fewer private parties this year that may contribute to this deficit.
  2.  A discussion followed about the schedule needed to order sufficient supplies for planned events.  It is recommended for event planners to consult with the CAM office well in advance of the planned date.  Then be sure to check again on the Friday before the week of the event to be sure of time to order the needed supplies.  If there are special drinks needed, CAM will set the price.
  3.  The bar prices may need to be increased $.25 to $.50 due to the increase in the sales tax and alcohol revenue tax.
  4.  A county inspector visited the CAM office recently and was impressed with its efficiency and accuracy of bar records.

Old Business

  1. Ron reported on the furniture replacement.  The sub committee has narrowed the selections but will need one more meeting to make the final selections. Becky Blakeney will come on September 9 to review furniture selections and bring fabric options.  Representatives from the table and chair manufacturers also plan to attend.
  2. The Chocowinity room renovations will be finalized after Ron consults with Dave Wheelock.  Those plans will be presented to the HOA board for final approval.
  3. The power point presentation at the annual meeting will highlight the committee’s projects this year.  Mara will prepare that presentation.
  4. The B & G committee will provide funds for the acoustical ceiling tiles for the bar. Pat and Dave will review previous selections.

New Business

  1. Pat Fitzgerald will represent the BCOC on the AD Hoc Board driveway committee in an advisory role for the present time.
  2. Mara and Marcia will man the sign-up table for the annual meeting.
  3. Dave and Shirley will research the proposal by Gene Alligood for a foot rail for the bar.

No further business, the meeting was adjourned at 8:00.  The next meeting will be September 9, 2009 at 7 pm.
 
 Respectfully submitted,
 
 Marcia Stasch, secretary