July Minutes of the Bay Club Operations Committee
Tuesday, July 7, 2009
The meeting was called to order by chair Mara Graves. Those in attendance were Catherine Good, Pat Fitzgerald, Shirley Hanberry, Dave Walker, Jerry McGrath, Jeff Gould, Donna Wagner, Ron Opello, Mara Graves, and Marcia Stasch.
The May minutes were approved with a motion by Jerry and seconded by Shirley.
Item for HOA board: request up to $600 to finance the project to refinish the bar.
Bar report: Pat Fitzgerald reported that the May gross profit was 54% while the June profit was 47%. The special drink offered in June will continue for the rest of the summer.
Budget: Mara will request up to $600 from the board to finance the refinishing of the bar project. There is approximately $750 currently available within our budget for the refinishing. Jeff will follow-up on the bid by Nance to do the project. At this time, the budget report stated the bar is about $2000 under the estimate for income and is $275 over budget for its expenses. Bay Club expenses are within budget.
2010 requests for budget:
- funds for interior maintenance of Bay Club
- replacement of ceiling tiles – clarification of committee responsible to do this project.
- epoxy flooring in the lower level bathrooms
- renovations to the Chocowinity room – approximately $3000.
Old Business:
- Furniture replacement update: materials have been presented for review to the subcommittee from Al Cowett, Shelby-Williams; Becky Blakeney of B-Squared Purchasing Company; and Roberta Crumley of Rocky Mount.
- Currently the dining tables and chairs are over the projected allowance because 16 fold-a-leaf tables are being considered instead of the 10 budgeted and 64 chairs are being considered for purchase instead of 40.
- Ron Opello presented a sketch for the renovation of the Chocowinity Room into a storage area. He will bring an estimate for materials to the next meeting. Members are encouraged to look at the design and be prepared to discuss at the next meeting.
New Business:
- The marina committee made a request for new umbrellas for the patio tables. Research will be done on the cost and reported at the next meeting.
- Presentation of committees at the annual meeting in September needs new ideas including pictures. We will meet July 17 at 4:30 for pictures and discussion.
- A request to review our charter has been made by the HOA board. The committee will review it and discuss it during a workshop in September.
No further business, the meeting was adjourned. The next meeting will be August 12 at 7 pm
Respectfully submitted,
Marcia Stasch, secretary