April Minutes of the Bay Club Operations Committee
Wednesday, April 8, 2009
Attendees: Catherine Good, Pat Fitzgerald, Ron Opello, Donna
Wagner, Dave Walker, Jerry McGrath, Shirley Hanberry, Mara Graves,
Marcia Stasch
Call to order by Chair Mara Graves at 7:00 PM and the March minutes were
approved in a motion by Pat and seconded by Ron.
The 2009 budget is on schedule.
Bar reported a 51% gross profit. There may be a possible 5% sales
tax increase because of the state budget. We will need to address
this if it is enacted. Mara reminded the committee that the CAM
office is responsible for bar operations; the BCOC is an advisory
committee. If residents have a need to talk to someone about bar
issues, they should contact the CAM office and not direct their comments
to the bartenders.
Announcements and updates for April:
1. The bar wine glass cabinets have been installed and
a thank you to Harlan Janes for his beautiful work.
2. The Washington room cabinets are installed and a
thank you to Dave Wheelock for his fine work.
3. The tile restoration is to be done April 20 and 21
in the evening after 5 PM.
4. The bar restoration project is on hold because the
vendor does not carry the required insurance mandated by the HOA.
The search is on for another vendor. The committee may have to request
additional funds from the HOA to help cover the cost.
Old business:
1. The list of items to be repaired for Scott’s
attention is under way.
2. The situation with the baffles in the Bay Club has
come to the conclusion that they will do little to decrease noise
volume. Tom Jung discussed with Chris Harris of the Finance
Committee about options to mitigate the noise at certain functions
including draping the large windows. Costs would be prohibitive.
The baffles will be thrown out.
3. Ron Opello reported that storage is not possible in
the mechanics room; it is too small and the Fire Marshal prohibits
anything being stored there. However, the Chocowinity room can be
converted into areas of storage but will need to keep the exit clear.
4. Bay Club storage is a problem since the largest
area for storage is in the lower level men’s room closet. Much of
the seasonal, janitorial supplies and items for the social committee are
kept in there. It might be possible to build storage under the
outside stairs for these items and / or even use the niche in the upper
ladies’ room for shelving of paper and plastic goods.
5. Dave Walker and Pat Fitzgerald reported on the
search for ceiling tile replacement in the bar. They prepared a handout
with different styles and prices available at Lowe’s. This
expenditure will come out of the B&G budget. The BCOC committee
members will look at tiles in Lowe’s store on their own to become
familiar with the product. We will discuss again at the May meeting.
6. The Bay Club furniture replacement sub-committee
reported on the plan by Bill Hendricks. A presentation by Roberta
Crumley, a professional decorator, will be given Thursday, April 9 at 11
AM.
New Business:
1. Kitchen inventory will be done May 6 at 9:30 AM.
2. Lighting under the cabinets in the Washington room
to be installed.
3. Handicap accessibility to the Bay Club suggestions
given: a power chair, a golf cart, a driveway to the front of the
building, and benches installed along sidewalk leading to the Bay Club
entrance. This issue will be taken up in a future meeting.
The BCOC committee will meet May 13 at 7 PM.
The meeting was adjourned at 8:15.
Respectfully submitted,
Marcia Stasch, secretary