February minutes of the Bay Club Operations Committee
Wednesday, February 11, 2009
Attending: Joe Caporossi, Pat Fitzgerald, Catherine Good, Jeff
Gould, Mara Graves, Jerry McGrath, Tomi Moody, Ron Opello, Donna Wagner,
Dave Walker, Marcia Stasch
The meeting was called to order by chair Mara Graves. The January
minutes were accepted by a motion from Joe Caporossi, seconded by Pat
Fitzgerald and passed.
Items for HOA Board (informational)
1. Private parties requesting bar
tenders to raise their gratuity from 18% for one to 20% and for two from
20% to 25%.
2. Construction of wine glass
cabinet in Bar.
3. Construction of cabinets in
Washington Room and possibly Chocowinity Room
4. Refinishing of bar
counter/cabinet doors
5. Cost of items 2, 3, and 4 will
come from BCOC operating budget.
6. Maintenance items identified and
list given to Scott Moody.
7. Formation of a furniture
replacement subcommittee.
Request for funds: purchase of additional handheld microphones (approx
$200/each)
CAM Report
1. Bar tending duties reviewed
during a staff meeting. The concern about comments made by
community members in the bar was brought to Tomi’s attention.
Refer any problems to Tomi, not the bar tenders.
2. Beer problems are under control.
The third keg is now a holding keg. However, because we are a
small account, delivery of beer products may reduce to once every two
weeks. Storage could be a problem.
3. Recommend replacing all furniture
in the Bay Club.
Budget Report
1. The bar is operating in the
black.
2. The snow day caused deliveries to
be late thus some supplies were empty. Storage for the beer kegs was
discussed. Pat Fitzgerald reported on the infeasibility of
expanding the storage closet to accommodate a keg, poor ventilation.
Suggested the possible purchase of a small refrigerator to do the job.
3. The drainage line of the beer keg
cooler will need attention soon. Dave Walker reported his findings
to the committee that there is a strange twist in the line. This
can be further investigated during the restoration of the tile in the
bar.
Old Business
1. Bar refinishing project:
Jeff Gould reported there are 2 bids on the project, Mark Sillitoe the
higher while PC Painting is the lower. Jeff will contact BC
Painting because the bid included only two coats of polyurethane.
2. The investigation of the sound
system resulted in the purchase of a new mixer and 2 new amplifiers as
reported by Jeff Gould. He consulted with Tom Jung, a Cypress
Landing resident, to improve the system. We discussed whether to
reinstall the ceiling baffles or not. It is not clear whether the room
is still so “live” that table conversations at large events cannot be
understood. We will explore this by measurement (consult Tom Jung) and
also by attending a large event and listening. So far the CAM has
not received any complaints since most of the baffles were removed.
3. New cabinets for the bar and
Washington room are progressing well. Harlan Jaynes should have
the bar cabinets in two or three weeks. Dave Wheelock agreed with
the revisions for the cabinets in the Washington room. No response
from Norm Balintfy about the Chocowinity room cabinets.
4. The walk-around with Bill Ramsden
and Scott Moody produced checklist for the committee.
New Business
1. The resignation of Doug Smith
from the committee was accepted with a thank you for his service.
2. The date of February 23, at 9:30
AM was set for the major asset inventory. Jeff Gould inquired as to
whether there is a better model of a warming oven available so that food
can be kept warmer.
3. The volunteers for the
sub-committee for Bay Club furniture replacement are: Ron Opello,
Joe Caporossi, Shirley Hanberry and Mara Graves.
4. Comments have been received from
the Social committee and the Women’s Club about furniture replacement.
5. Budget items/requests will be
held in July with the Board. Committee members were asked to think of
long range planning ideas such as replacement of upper bathroom tiles
and Formica counter tops with additional cabinets below the counter.
6. The issue of uninvited residents
patronizing the bar during private events was discussed. If this becomes
a problem, the HOA Board will be informed. If directed by the
Board, BCOC will review current policy.
Adjournment at 8:27
Respectfully submitted,
Marcia Stasch, secretary