Minutes of the Bay Club Operations Committee - July 9, 2008    Washington Room

 

Members attending:  Pat Fitzgerald, Donna Wagner, Jerry McGrath, Jeff Gould, Marcia Stasch, Mara Graves, Catherine Good, also present from CAM

 

The meeting was called to order at 7:00 PM by chair, Mara Graves.  The minutes of the May meeting were approved.

 

Bar report:  the gross profit was 53%

 

Budget update:  The HOA board will meet Monday afternoon with Mara attending that meeting.

            A request will be made to have three new capital maintenance accounts for:

                        1.  carpet cleaning of the entire building

 

                        2.  tile maintenance - to replace or repair in the bar, entrances, restrooms

 

                        3.  countertop replacement bar, kitchen, restrooms

 

            Bookcase purchase they have been ordered.  There are eight library quality oak shelving cases with contributing funds from the BCOC, HOA and CAM.

 

Old Business:

1.      Beer keg purchase discussion held on the third keg to have suggestions for this keg.  This will be referred to the bar committee working with Catherine in the CAM office to resolve.

 

2.      Wine glass shelving Harlan James will continue to explore options for the project.

 

3.      Carpet and painting on the lower level has been completed.

 

New Business:

1.      Rose Fitzgeralds resignation was accepted and a thank you to her for her years of service to the BCOC.

 

2.      The Cultural and Education committee request help with control of the overflow attendance at their programs and with the noise coming from the bar and porch.  Discussion followed.  This committee will refer it back to them for their suggestions of action to take.  It seems to be a matter of courtesy and consideration by those not at the program that is the need to be enforced.

 

3.      The committee discussed a suggestion by a resident to consider an audio/video feed to the marina lounge to accommodate overflow crowds.  The committee believes this suggestion should be forwarded to the Cultural and Education Committee for consideration.  Funding should come from its budget; if so approved, the project should be coordinated with the BCOC and the Cypress Landing Marina Association.

 

4. In 2010 furniture replacement will need to be accomplished. BCOC will do walk through to access the needs later this year.  Other groups that use the facility are encouraged to make suggestions in writing.

 

No further business, adjournment at 8:10.

 

Respectfully submitted,  Marcia Stasch