Cypress Landing Master Homeowners Board of Directors Meeting
Tuesday, July 22, 2008
7pm
Bay Club
Board Members Absent: Ernie Uhr, Charlie Moore, Tom Madson, Kathy Lawson
Others Present: Tomi Moody, CAM; Barbara Curran, Secretary
Residents Present: 8
Presidents Comments
In the absence of Ernie Uhr and Charlie Moore, acting president was Bill Lord. He spoke of the 2008-09 Budget Process. Bill feels the Board has had good discussions during the initial process. The Board has met with 10 of the 17 Committees. The Board will meet with some of the committees again on Friday, July 25th to continue discussions. The Board is planning to present the budget at the August 19, 2008 meeting and then vote on the budget at the August 26, 2008 meeting. A comment was made concerning communication on the budget with the community.
Open Forum/Question & Answer Session
Dan Bergbauer asked for permission to read a letter to the Board of Directors. The letter asked the Board to get a thorough review of this long-time dispute of enforcement of the Covenants by the HOAs legal counsel and publish the legal response to the membership.
Jim Rudbeck emphasized one of the goals of the Board was improving communication. Jim is hoping the Board will be forthcoming in communication concerning the golf issue.
Call to Order
The meeting was called to order at 7:06 by Bill Lord.
Establishment of Quorum
A quorum was not present.
Minutes
Acceptance of the June 24, 2008 and July 15, 2008 minutes was deferred until the August 19, 2008 meeting.
Treasurers Report
In Chris Harris absence, Bill Lord stated that the budget is in good shape. At this time committee spending is $45,000 under budget. There continues to be a concern about the interest rates on our investments.
Community Manager Report
Tomi reported that she has met with the DWQ and Al Hodge and presented a package to them with the history of the cutting of our wetlands. A couple of recommendations were made and Tomi is in process of completing. Tomi will submit final request by the end of the week.
Annual Meeting preparations are underway. The Annual Meeting packet will be mailed by August 19, 2008. The Annual Meeting is September 20, 2008.
The Tennis and Pool Committees have requested to ban smoking at both of these amenities.
The Chocowinity EMS and Fire Department Fund Drive will commence in mid-August. Louise Hoar, Catherine Good, and Larry Howard (Board Liaison) have volunteered to head up the drive.
RV Storage Inspection has taken place. Twenty-nine (29) non compliant issues were noted, most of which consisted of outdated registrations. Notification has been mailed.
Notification has been mailed and a hearing is scheduled for unapproved tree removal.
Old Business
None
New Business
Election/Voting Committee Charter Deferred due to lack of quorum.
C&E Request for additional program funds Deferred due to lack of quorum.
Tennis committee: Request to ban smoking Deferred due to lack of quorum.
Status Reports
Nominating Committee Report- Committee member Joe Opera reported the committee has the commitment of four (4) residents to run for the three (3) board positions. They are Al Blue, Mary Lou Scholl, Dave Walker, and Dave Denning. Nominations will be accepted up to and including the Annual Meeting on September 20, 2008.
Announcements:
August Board Meeting August 19, 2008 9am Bay Club
August Board Meeting August 26, 2008 7pm Bay Club
ALL MEETINGS ARE OPEN TO THE COMMUNITY
Adjournment
Bill Lord asked for a motion to adjourn the meeting. The Meeting was adjourned at 7:12pm.
Respectfully Submitted,
Barbara Curran, Secretary Cypress Landing Master Homeowners Association
Board of Directors
Attachments:
1. Letter to the Board from Dan Bergbauer
2. Community Managers Report
3. Nominating Committee: Board Candidates (to date)