Cypress Landing Master Homeowners Association Board of Director’s Meeting - DRAFT
Tuesday, June 24, 2008

 
Board Members Present:  Kathy Lawson, Bill Lord, Tom Madson,  Charlie Moore, Helen Sommerkamp, Ernie Uhr
Board Members Absent:   Larry Howard
Others Present:  Tomi Moody, CAM; Chris Harris, Treasurer; Bonnie Smith for Barbara Curran, Secretary
Residents Present:              44
  
President’s Comments
President Ernie Uhr read the “CLMHOA BOARD OF DIRECTOR’S SUB-COMMITTEE REVIEW AND RECOMMENDATIONS TO ADDRESS OUR OBJECTIVE TO: “PROGRESS THE WORKING RELATIONSHIP WITH THE CL GOLF CLUB”. The President indicated that hard copies would be available at the HOA office and an email version would be sent out the following day.

The President’s comments were:
“BOARD SUB-COMMITTEE FINDINGS AND RECOMMENDATIONS TO THE CLHOA BOARD OF DIRECTORS:
After a thorough review of all documentation from the Ad Hoc Golf Management Committee, the Report of Covenants Compliance Issues, Community Input and other historical files:

1)   The Jon Larson et .al. “Report of Covenants Compliance Issues” contains no new information.

2)   Decisions made by previous CLMHOA Board of Directors concerning Cypress Landing Golf Club Inc. Management and operations continue to be appropriate.

3)   The Cypress Landing Golf Club Inc. Bylaws have been appropriately changed with respect to non- property owner golf member’s representation on the Golf Club Inc, Board of Governors (BOG) and to address financial management of the Club.

4)   In accordance with the Covenants and the delegated authority established in the Cypress Landing Master Homeowner’s Association (CLMHOA) Lease Management Agreement with the Cypress Landing Golf Club, Inc. (CLGC), the CLMHOA Board of Directors with the cooperation of the CLGC Board of Governors establishes a Golf Club Lease Management Committee. This committee will monitor compliance of the Lease Management Agreement between the CLMHOA and the CLGC. The new five (5) person committee will consist of the BOG President (committee chair), BOG Vice President, BOG Treasurer, BOG representative for the non property owner members, and the CLMHOA representative to the BOG. The Golf Club Lease Management Committee chair will present a semi-annual golf club status report to the CLMHOA Board of Directors in February and September of each year.
It is further understood that in the future, the CLGC BOG will propose a bylaw change to the membership that would align the members of its Executive Committee as mentioned in the above paragraph. Upon successful change to the CLGC by Laws paragraph 3.16; the above aforementioned committee will be dissolved.

5)   The above findings and recommendations bring to a close the CLMHOA Board of Director’s consideration of covenant compliance issues concerning the Cypress Landing Golf Club Inc. including its Board of Governors. Thus, all covenant compliance issues have been resolved between the two Boards. The CLMHOA Board of Directors will have no further comment on these matters. “

 
Open Forum/ Question & Answer Session – None.
Call to Order  -  President Ernie Uhr called the meeting to order at 7:05 p.m.
 
Establishment of Quorum -  A quorum was present.
 
Minutes
     The President asked for a motion to approve the minutes of May 27, 2008.  Helen Sommerkamp moved and Bill Lord seconded the motion to accept the minutes as written. Motion carried. (Attachment)
     The President asked for a motion to approve the minutes of June 17, 2008.  Kathy Lawson moved and Tom Madson seconded the motion to accept the minutes as written.  Motion carried. (Attachment)
 
Treasurer’s Report
     Treasurer Chris Harris reported we are in good standing.  Spending is below budget projections by approximately $ 36,000. Stock market issues still affect our interest income. Currently we have five CD’s totaling $325,000; the higher interest rates with our newer CD’s will help to offset the lost of interest income on our other investments.
    Our on-site audit of the 2007 books is complete. Final report is expected by June 30.
    The 2009 Budget preparation is going well and is on schedule.
    The goal of $10,000 in contributions toward the Beaufort County Community College Scholarship Fund is close !  Contributions-to-date total $ 9,288.03.  It is hoped that the goal can be reached (or exceeded!) by the annual meeting on September 20, 2008. (Attachment)
Community Association Manager’s Report

     CAM Tomi Moody reported due to low water levels, the fountains at James Court & Fairview have been turned off. 
     RE: Wetland Maintenance: All documents have been collected and draft request prepared to submit to the DWQ requesting ‘pre-existing’ use of wetland maintenance activities. Comments will be solicited from the 1 wetland owners as well as approval from HOA Board of Directors.
     RE: Insurance Loss Control Inspections: All 4 issues have been addressed and resolved. A letter indicating such will be sent to the Insurance Loss Control Inspector.
     RE:  CAM Office
The pool attendants are working out great, and complaints have decreased. HOA residents are commended for observing rules and regulations. 
The Workers Compensation Audit is in process; expected completion is July 23rd.
Annual Meeting preparations are underway.
     RE:  Community Projects
Bay Club walkway lighting: lights are on back-order to be delivered in July.
Bay Club – Lower Level Refurbishment: Painting is complete. Carpet installation is scheduled for June 26, and HOA office will be closed. Library shelves will be ordered and delivery is expected in 6-8 weeks.
     RE:  Inspections
RV storage will take place on 6/26/08; community inspection scheduled for 7/2/08

Old Business: -  NONE.

New Business
     Bill Lord presented the revised Tree Management Guidelines from the Architectural Control Committee. “Canopy threshold” dictated the new rules and regulations. Copies are available in the HOA office, and a community-wide email is forthcoming, upon tonight’s approval   A brief question and answer period followed.
     Kay Graham, B&G, commended the ACC Committee for their excellent job; she also stated that this revision will give the community some much-needed flexibility, though they may not realize it yet at this point.
     Current community-wide canopy coverage is estimated at over 50%, not including the golf course.
     Bill Lord personally thanked the members of the new Guidelines task force: Ron Buzzeo, Mara Graves, Judy Keohane, Dick Lasher, Ed Smith, Wally Stein & Mary Thomson.
     Bill Lord made a motion to accept the Revised Tree Cutting Guidelines, Pine Beetle Policy & Application for Removal of Trees (dtd 6-18-08). Helen Sommerkamp seconded the motion; MOTION CARRIED. (Attachments)
 
Status Reports
     B&G:   Kay Graham reported the blighted Indian Hawthorne plants at the CL entrance have finally been removed AND by CL volunteer efforts, thereby saving the HOA approximately $1200.00.

Announcements
            July Board Meeting                July 15, 2008              9am Bay Club
            July Board Meeting                July 22, 2008              7pm Bay Club
 
Adjournment
President Ernie Uhr called for a motion to adjourn.  Tom Madson moved and Kathy Lawson seconded the motion to adjourn.  Meeting was adjourned at 7:28 pm.
 
Respectfully submitted,
 
Bonnie Smith for Barbara Curran, Recording Secretary
Cypress Landing Master Homeowner Association, Board of Directors

Attachments:
1.      President’s Comments
2.      May 27, 2008 Minutes
3.      June 17 , 2008 Minutes
4.      Treasurer’s Report
5.      CAM Report
6.      ACC Revised Tree Cutting Guidelines, Pine Beetle Policy & Application for Removal of Trees
7.      Summary of Internal ACC Process
8.      Tree Removal / Replacement Approach

All attachments may be viewed in the HOA office.