|
Tuesday, May 27, 2008
7pm
Bay Club
Board Members Present: Ernie Uhr, Tom Madson, Helen Sommerkamp, Bill
Lord, Kathy Lawson, Larry Howard
Board Members Absent: Charlie Moore
Others Present: Tomi Moody, CAM; Chris Harris, Treasurer; Barbara
Curran, Secretary
Residents Present: 20
President’s Comments
President Ernie Uhr commented on how the volunteers are essential to the
growth and development of Cypress Landing. They make Cypress
Landing a special place to live. Each year the CLMHOA presents
four (4) awards to recognize the outstanding contributions of its
residents. They include:
President’s Award, Vice President’s Award, HOA Board Award and the Dick
Buttner Award. The board of Directors would very much appreciate
recommendations from the community in identifying candidates for these
awards. Please submit your nominees considering the stated
criteria and also include highlights of why you are recommending that
individual. The considered suggestions must me received at the
Community Association Manager’s office by August 15, 2008.
(Attachment)
Open Forum/Question & Answer Session
Cypress Landing resident Don Hulcher read a statement to the BOD
concerning the HOA/Golf issues. The Statement is as follow:
We commend Ernie Uhr for his email of March 26, 2008. It is one of
only a few communications from the HOA Board to the community with
information regarding conflicts with the CLGC. With many residents
believing these issues had been put to rest, unfortunately this email
has also had a negative impact. The same anger that caused the
last AD HOC Committee to disband is now permeating throughout the
neighborhood.
One of the more sensible statements recently referred to the fact that
our HOA Covenants were NOT structured for a lease arrangement, thus
requiring some interpretation. That agreement resulted from
hundreds of hour of work by the HOA Board and the ALG working with three
different attorneys, for the CLGC, the CLHOA, and Weyerhaeuser. We
have yet to see, however, a recent call back of members of the original
HOA Board and the ALG (CLGC Board) for their input and interpretations.
We are not here to rehash issues that have been beaten to death now for
several years. We would simply like to present this petition to
the HOA BOD. Due to lack of resources, obviously this was not
circulated to all residents. We do believe, however, it voices the
opinion of a vast majority of all residents and has been signed by over
one hundred fifty (150) HOA members (both golf and non golf members).
This petition simply asks the HOA Board (current and future) to close
the book on these conflicts that are harmful to our community.
It does not seem logical and makes no common or legal sense for one
corporation to dictate management structure and operating procedures for
another separate and quite successful corporation.
Using this petition as our vehicle, we encourage the HOA Board to put
these issues to rest and notify all homeowners of your action.
(Attachment)
Call to Order
President
Ernie Uhr called the meeting to order at 7:10pm.
Establishment of Quorum
A quorum was
present.
Minutes
President Ernie Uhr asked for a motion to accept the April 22, 2008
minutes. Helen Sommerkamp moved and Larry Howard seconded the
motion to accept the minutes as written. Motion carried.
(Attachment)
President Ernie Uhr asked for a motion to accept the May 20, 2008
minutes. Barbara Curran, Secretary, amended the minutes to say
that during the discussion of the Building and Grounds report, the BOD
indicated that it would no longer be necessary for B&G to represent CL
at Chocowinity Council Meetings. Tom Madson moved and Kathy Lawson
seconded the motion to approve the minutes as written and amended.
Motion carried. (Attachment)
Treasurer Report: April 2008 Financials
Treasurer Chris Harris presented the April 2008 Financials. He
reported there are no accounts receivable. Chris stated that the
effects of the market have finally caught up with our investments.
Chris is continually looking for new places to invest our money.
The audit of the HOA books is near completion. (Attachment)
Community Manager Report
Tomi Moody reported that all assessments have been paid in full.
Tomi is in the process of colleting documents verifying past Wetland
Maintenance activities. Meron Midyette and Kip Peregoy have agreed
to provide letters. Once the letters are received, a meeting will
be convened with the wetland property owners to develop a formal request
to the DWQ for mowing of our wetlands. Barry St. John has
volunteered his expertise in composing the request. The Community
Association Office has hired four (4) staff members as our pool
attendants. The annual audit is near completion. HOA Staff
will be receiving CPR and AED Training May 31st. Tomi met with
Barbara Curran, Corporate Secretary, to study the Records Management
Procedure. Tomi and Barbara are recommending that the office do
the following: 1) Look into pricing and access of offsite storage for
permanent items. 2) Close the office for 1-2 days to identify and label
archives for 3yr, 7yr, or permanent storage. 3) Purge/shred those
records that exceed time limits. 4) Explore appropriate schedule to
process archives (i.e.: every three years?). Community Projects
include Bay Club lower level refurbishment, Bay Club Exterior painting
is completed, and Building and Grounds is trying to address common
grounds landscaping concerns and experimenting with different techniques
to promote grass growth. While this is occurring, some areas will
experience higher grass from time to time.
Old Business
None
New Business
None
Status Reports
BCCC Foundation Scholarship Endowment Fund – Helen Sommerkamp summarized
the fund drive of last fall. The Board had set a goal of $10,000
and to date $7000 has been raised. The Board would like to see the
goal reached so that the announcement can be made at the annual meeting
in September. The $10,000 would enable the college to establish
two $5000 scholarships in perpetuity.
Announcements
June Board
Meeting
June 17, 2008
9am Bay Club
June Board
Meeting
June 24, 2008
7pm Bay Club
ALL MEETINGS ARE OPEN TO THE COMMUNITY
Adjournment
President Ernie Uhr asked for a motion to adjourn the meeting.
Bill Lord moved and Larry Howard seconded the motion to adjourn.
The meeting was adjourned at 7:22pm.
Respectfully submitted,
Barbara Curran, Recording Secretary Cypress Landing Homeowner’s
Association
Board of Directors
Attachments:
1. President’s Comments
2. Petition Presentation Letter
3. April 22, 2008 Minutes
4. May 20, 2008 Minutes
5. Treasurer’s Report
6. Community Association Manager Report
All attachments may be viewed in the HOA office.
|
