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Tuesday, May 20, 2008
9am
Bay Club
Board Members Present: Ernie Uhr, Charlie Moore, Tom Madson, Helen
Sommerkamp, Larry Howard, Kathy Lawson
Board Members Absent: Bill Lord
Others Present:Tomi Moody, CAM; Chris Harris, Treasurer; Barbara Curran,
Secretary;
Residents Present: 8
Open Forum/Question & Answer Session
None
Call to Order
President
Ernie Uhr called the meeting to order at 9am.
Establishment of Quorum
A quorum was
present
Chocowinity EMS/Fire Dept Fund Drive
Tabled
Committee Reports
Fitness Center co chair Steve Smith reported that all is running
smoothly at the Fitness Center. He reported that two (2)
treadmills needed a belt replaced. This is the normal routine of
equipment maintenance. FC usage is flat or somewhat down for the
year.
Marketing Committee – no report
Building and Grounds co-chairman reported the HVAC system is under
assessment by Air Care of Washington. The outdoor lighting project
along the sidewalk to the Bay Club is delayed until July due to back
order of lighting. The 2008 Beautification/Regreening plan is
complete. The quarterly storm water inspections were recently
completed. Two sizable sinkholes were filled and ground work
conducted around the sites between Fair View and Fair Oaks Road.
All of the dams are relatively dry. Numerous culverts were found
to be filling with sediment and vegetation. FC driveway has begun
to deteriorate again after last years repair. The contractor will
be contacted. The committee is continuing to labor to save sizable
sums and defray high maintenance issues on behalf of the Cypress Landing
Homeowners. (Attachments)
Treasurer Report
Treasurer Chris Harris presented the April 2008 Financials. He
reported there are no accounts receivable. Chris stated that the
effects of the market have finally caught up with our investments.
Chris is continually looking for new places to invest our money.
The audit of the HOA books will begin today, Tuesday, May 20, 2008.
New Business
Bay Club Pool Rules Revisions – Larry Howard voiced a concern with the
behavior/safety of residents and guests at the Bay Club Pool if guests
are allowed to be at the pool without their host. He feels it is
the responsibility of the residents to assure their guests are behaving
accordingly. If guests are allowed to use the pool without the
resident host, who will monitor the guests behavior/safety? Tomi
Moody explained the pool monitors will be enforcing the rules and
monitor behavior. Pool monitors begin Memorial Day weekend and
will be on a floating schedule. John Moore asked if the residents at the
pool have some responsibility enforcing the rules. The residents
do if they feel comfortable doing so. Being no further discussion, Larry
Howard moved and Kathy Lawson seconded the motion to accept the 2008
Revised Bay Club Pool Rules. (Attachment)
Kayak Storage Usage – A resident was given permission to store his
inflatable on the Kayak racks near the docks. A complaint was
issued to the board as to why he was given permission since it is not a
kayak or canoe. He was given permission because there was extra
room on the racks. The Board decided to allow the resident to continue
to use the Kayak rack to store his inflatable. If there is a need
to have a lottery for a spot next year, the resident will have to remove
his inflatable at that time. Tomi will notify the resident. (
Attachment)
Signal Flags – Jim Kloiber asked that the flags in front of the Bay Club
be checked and replaced if too tattered and torn. Tomi will look
into it.
Discussion Topics:
AD HOC Voting Material – Board Liaison Kathy Lawson presented a draft
the committee has compiled to date. Kathy presented the revised
Nominating Committee Charter and the Election/Voting Committee Charter.
Time was spent comparing the two charters and correcting any misstated
facts etc. It was suggested that the Nominating Committee Charter become
a job description instead of a charter. Charlie Moore envisions
the nominating committee and the election/voting committee becoming one
committee. Some time was spent on the responsibilities of the
various groups involved in the election/voting process. The Board
also looked at a new policy establishing a review and comment period
before voting. No action was taken on any of the material.
The AD HOC Voting Committee will bring back a revised package to the
June 17, 2008 meeting.
Announcements
May Board
Meeting
May 27, 2008
7pm Bay Club
Adjournment
President Ernie Uhr asked for a motion to adjourn. Larry Howard
moved and Kathy Lawson seconded the motion to adjourn. The Meeting
was adjourned at 12 Noon.
Respectfully submitted,
Barbara Curran, Recording Secretary Cypress Landing Master Homeowners
Association
Board of Directors
Attachments:
1. Building and Grounds project statues
report
2. Building and Grounds Beautification/Regreening
Plan
3. Treasurer Report and April Financials
4. Bay Club Pool Revised Rules for 2008
5. Kayak Storage usage request letter and
pictures
All attachments may be viewed at the HOA office. |
