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Tuesday, April 22, 2008
7pm
Bay Club
Board Members Present: Ernie Uhr, Helen Sommerkamp, Charlie Moore, Larry
Howard, Bill Lord
Board Members Absent: Tom Madson, Kathy Lawson
Others Present: Tomi Moody, CAM; Chris Harris, Treasurer; Barbara
Curran, Secretary
Residents Present: 36
Chocowinity Growth and Development
Vice President Charlie Moore introduced Jimmy Mobley, Mayor of
Chocowinity since 1996. The Mayor spoke of future expansion and
growth in Chocowinity and the immediate area. An industrial park
is planned south of town on 17 with Southtech Plastics and a sister
company being two (2) of the first industries. Cypress Corner is
expanding the development to include eighty-two (82) homes total.
Another residential area will be on Blounts Creek Road closer to Cypress
Landing. This same property will include an Assisted Living unit
in the future. The Town of Chocowinity has hired Rivers and
Associates to do a Sewer Study (through 2032). The town is
planning for the future for sewer and water capacity because of this
growth. Other concerns raised by the audience were the possibility
of arms at the railroad tracks, signal at RT 33 and Blounts Creek Road,
cost of sewer/water expansion, Bragaw Road and Rt 17 safety issues, and
speed limits.
President’s Comments
President Ernie Uhr commented on the significant program of repairs and
refurbishment to Cypress Landing. Tennis courts, sidewalks and the
Bay Club have been involved in major projects. All of this
activity has been funded through our normal budgeting process including
reserve accounts and made significantly more affordable through
volunteer efforts of our residents. Other projects underway at the Bay
Club include exterior painting, replacing the screening on the lower
level porch my Marina volunteers, and upper level carpet cleaning.
The lower level will received a new coat of paint and the walkway lights
will be installed soon. Cypress Landing is a community that
accomplishes a great deal by working together; A GREAT PLACE TO CALL
HOME. (Attachment)
Open Forum/ Question & Answer Session
Resident Jim Kloiber asked the Board if any consideration had been given
to his idea of an Appreciation Party for volunteers who leave the
standing committee each year. President Ernie Uhr said the Board
had not considered the idea as of yet but would soon.
Call to Order
President
Ernie Uhr called the meeting to order at 7:55pm
Establishment of Quorum
A quorum was
present
Minutes
The President asked for a motion to approve the minutes of March 25,
2008. Helen Sommerkamp moved and Larry Howard seconded the motion
to accept the minutes as written. Motion carried. (Attachment)
The President asked for a motion to approve the minutes of April 15,
2008. Bill Lord moved and Helen Sommerkamp seconded the motion to
accept the minutes as written. Motion carried. (Attachment)
Treasurer’s Report
Treasurer Chris Harris reported we are in good standing. Spending
is below budget projections for the month. Spring projects are being
completed so budget will be more in line at the end of April. Dallas
Silverthorne asked for an update on the assessment for residents in
Section 5 & 6 who live on the two (2) ponds. It is $271 per
resident. The resident pays 80% and the HOA pays 20%. This
rate is evaluated each year. For further information from the
Treasurer, refer to the April 15, 2008 minutes.
Community Association Manager’s Report
CAM Tomi Moody reported there are NO delinquent assessments. All
property owners are in good standing! It is very unusual for
planned communities to have such a good record and we should be quite
proud. Tomi announced the Board will not seek to register the
trademark. This will save us around (two thousand) $2000.
Tomi then reminded the residents of the annual Spring Clean-up in
process. For further details, refer to the April 15, 2008 minutes.
New Business
Capital Improvement Spending Policy – Bill Lord presented the new policy
from the Finance Committee. There was discussion and concern about
the Board circumventing the community decisions’ on assessments, and who
will maintain the list of prioritized projects. Bill Lord moved
that the Board accept the policy. For lack of a second, the motion
failed. (Attachment)
Acquisition and Contracting Procedures (August 23, 2005) Revision – Bill
Lord provided the revisions in this policy. They are: 1)
increasing the limits of cost of projects and the number of bids needed
per project. If the project estimated cost is $5000+ the committee
will need two (2) bids. If the estimated cost of project is
$10,000+ the committee will need three (3) bids. It is understood
that there are not always contractors available to do the work.
Proof of the effort to obtain the required number of bids will be
needed. Bill Lord moved and Helen Sommerkamp seconded the motion to
accept the Acquisition and Contracting Procedures Revision. Motion
carried. (Attachment)
Status Reports
AD HOC Tree Management Committee – Bill Lord presented a brief
summary of what the committee has done to date. The committee has
talked with the BOG, looked at Common Areas, New Construction, and
Existing Homes relative to trees. The goals are to have community
education via HOA/BOG Rep, add root protection to building guidelines,
hold compliance education sessions, and modernize the tree removal
guidelines and procedures. Kay Graham thanked the committee for
its work. (Attachment)
AD HOC Elections and Voting Committee – tabled until the May 20, 2008
meeting.
Announcements
May Board
Meeting
May 20, 2008
9am Bay Club
May Board
Meeting
May 27, 2008
7pm Bay Club
ALL MEETINGS ARE OPEN TO THE COMMUNITY
Adjournment
President Ernie Uhr called for a motion to adjourn. Charlie Moore
moved and Larry Howard seconded the motion to adjourn. Meeting was
adjourned at 8:30pm.
Respectfully submitted,
Barbara Curran, Recording Secretary Cypress Landing Master Homeowner
Association
Board of Directors
Attachments:
1. President’s Comments
2. March 25, 2008 Minutes
3. April 15, 2008 Minutes
4. Treasurer’s Report
5. CAM Report
6. Capital Improvement Spending Policy
7. Acquisition and Contracting Procedures
Revisions
8. AD HOC Tree Management Committee Status
Report
All attachments may be viewed in the HOA office. |
