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All Board Members Present
Other Present: Barbara Curran, Secretary; Chris Harris, Treasurer; Tomi
Moody, CAM
Residents Present: 23
President’s Comments
President
Erie Uhr’s message to the community asked for support for the
construction of a handicap access driveway to the Bay Club. (Attachment)
Open Forum
No comments
Call to Order
President
Ernie Uhr called the meeting to order at 7:03pm
Establishment of a Quorum
A quorum was
present
Minutes
The October 23, 2007 minutes and the November 20, 2007 minutes were
presented as written. Helen Sommerkamp moved and Bill Lord
seconded the motion to accept the minutes as written. Motion
carried. (Attachments)
Committee Reports
None
Treasurer’s Report
Chris reported that there should be around $10,000 surplus at the end of
the 2007 budget year. All committees have done a fine job of
keeping within their budgets. A 2008 Budget and pie graph will be
enclosed with the annual dues assessment invoice. (Attachment)
Community Association Manager Report
Tomi Moody reported that eleven (11) Lot Mowing Assessments remain
outstanding for a total of $1210.00. Delinquent notifications have
been mailed. Wetland cuttings have been moved to the month of
January 2008. This affects 14 home sites on Chocowinity Bay. Bay
Club Lounge October Sales of $3170.75 were up 6% from last year sales.
Track lighting will be installed to enhance the lighting for our lending
library. Funds have been made available to improve lighting along
the sidewalk to Bay Club. The existing copier machine lease is up for
renewal. Tomi negotiated a new lease with additional functions
such as finishing (stapling) and scanning for a lower monthly rate and
service plan pricing than our existing contract. The Board
approved the lease. Tomi reported that five (5) remain on the
waiting list for a space in the RV/Trailer Storage area. The
inspection of the RV Storage has been conducted and 31 letters mailed
for non-compliance issues. Unoccupied Lot mowing is almost
complete. Inspections of lots will take place to identify downed,
dead and diseased trees for removal. (Attachment)
Old Business
Helen Sommerkamp announced the BCCC Endowment totaled $6073.03.
She announced that the endowment will be presented at the Open House on
December 7, 2007 in the Multipurpose Room of Building 10. Helen
also reported having received a thank you from ECU College of Fine Arts
to Cypress Landing residents for helping establish their musical
programming in eastern North Carolina.
New Business
Ad Hoc Voting
Policy and Procedures Charter – Kathy Lawson presented the ad hoc
charter as follows:
The committee will prepare written policies and procedures for use by
the CLMHOA in conducting board of Director’s elections and voting on
proposed Covenant s well as Bylaw changes. Specifically, the
committee is charged with: Critically reviewing the historical unwritten
policies and procedures used by CLMHOA to conduct board of Director
Elections and votes on proposed Covenant/Bylaw changes. Review
applicable material from CAL. Prepare written policies and procedures
including proxy/ballot forms and instructions. The report and
recommendations should be submitted to the HOA Board by March 15, 2008.
The committee shall consist of the following members: Kathy Lawson,
Chair, Tomi Moody, Shirley Phillips, John Moore, Jim Kloiber, and George
Badey. Charlie Moore moved and Tom Madson seconded the motion to
accept the Charter and Committee. Motion carried. (Attachment)
Health Reimbursement Acct Employee Manual Addition – Chris Harris moved
to accept the revised employee manual which established policies and
procedures for a health reimbursement account for full time employees.
Kathy Lawson seconded the motion. Motion carried.
2008 Committee Members – Tomi Moody moved that the 2008 Committee
Members presented be approved by the Board. All members are in
good standing meaning dues are paid, there are no liens on their
property, and they are in compliance with rules and regulations of
Cypress Landing. Larry Howard seconded the motion. Motion carried.
(Attachments)
Resolution to call Special Meeting –Charlie Moore moved to call a
special meeting of all lot owners to be scheduled for 9am, 12 January,
2008 at the Southside High School Auditorium and that the Secretary
provide notice of the meeting at least twenty (20) days prior to the
scheduled date. The only agenda item for the special meeting is to vote
on an assessment to fund the construction of a handicap access driveway
at the Bay Club. Tom Madson seconded the motion. Motion carried.
(Attachment)
Presentation of Bay Club Driveway – Building and Grounds Chairman John
Reiner presented the plan of adding a handicap accessible driveway up
to the covered walkway of the Bay Club. Grading and drainage issues and
hillside stability were topics of concern. (Attachments)
Richard Jenkins raised the issue of using assessments to fund special
projects. He suggests we could find a better way of raising funds,
such as charging ½ percent transfer fee on sale of homes in
Cypress Landing. This was one of several ideas the AD HOC Capital
Funding Committee had suggested but was rejected by the 2006-2007 Board
of Directors.
Announcements
December
Board Meeting
December 11, 2007
9am Bay Club
January Board
Meeting
January 15, 2007
9am Washington Room
January Board
Meeting
January 22, 2007
7pm Bay Club
ALL MEETINGS ARE OPEN TO THE COMMUNITY
Adjournment
Meeting was
adjourned at 7:45pm.
Respectfully submitted,
Barbara Curran, Recording Secretary Cypress Landing Master Homeowner’s
Association
Board of Directors
Attachments:
1. President’s Comments
2. October 23, 2007 Board Meeting Minutes
November 20, 2007 Board Meeting Minutes
3. Treasurer’s Report
4. Community Association Manager Report
5. AD HOC Voting Committee Charter
6. Health Reimbursement Acct Employee
Manual Addition
7. 2008 Committee Members
8. Resolution to call Special Meeting to
vote on Bay Club Driveway Assessment
9. Presentation of Bay Club Driveway
Project
Attachments may be viewed in the HOA office.
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