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November 20, 2007 – 9:00AM – Washington Room, Bay Club
Board Members Present: Larry Howard, Kathy Lawson, Helen
Sommerkamp, ErnieUhr, Bill Lord
Others present: Chris Harris, treasurer; Tomi Moody, CAM;
John Reiner, B&G chairman; Dan Bergbauer, Al Engmann, Tom Russell,
Dick Jenkins, and Jim Fenwick
Absent: Barbara Curran, Secretary, Tom Madson, Charlie Moore
The meeting was called to order by President Ernie Uhr.
Establishment of a quorum: A quorum is present.
Hearings
1. The hearing of Mr. Rolf Andersen 1-71
Unapproved tree removal. After hearing Mr. Andersen’s comments,
Ernie recommended and moved to access the $100 fine. It was
seconded by Bill Lord and approved.
2. The hearing of Mr. Dedric Wilkins 1-486
Unapproved fence installation. The application was received
several months after the fact. The ACC approved the application
with a recommendation to plant shrubs which Mr. Wilkins agrees to do.
The proposed solution of a $100 fine for not applying on time be waived
if the shrubs were planted by April 30, 2008. Mr. Wilkins is to
notify the CAM office when completed. Ernie made the motion to this
effect. It was seconded by Bill Lord and approved.
3. The hearing of Mr. Richard Terracino:
Unapproved tree removal.
Mr. Terracino waived the right of a hearing. He acknowledged that
3 trees were removed without prior ACC approval and sent a check in the
amount of $300($100 per tree). The board accepted the check.
4. Hearing of Dallas Silverthorne was
postponed to December 11.
Long Range planning
A status
report of the Long Range Planning Committee review of the Annual Meeting
voting on assessment and covenants/bylaws was given by Larry Howard.
The committee is moving forward to provide action strategies regarding
the negative voting results with Chairman Ed Latta and vice chair Sue
Fisher.
Buildings and Grounds – John Reiner
1. The committee is waiting for additional
information from the engineering company concerning the Bay Club drive
to be able to revise the original plan. They are exploring the
options for defining the parking spaces close to the building. It
was suggested to review the disability act for help with the design.
2. Questions regarding the Tree Ad Hoc
committee were answered with the appointment of members of the committee
to be taken up later under addition items on the agenda.
Treasurer Report
Treasurer,
Chris Harris reported the 2008 budget has been prepared. Some
minor administrative changes to the 2008 budget were presented and
approved. The effects of these changes were to take the budget
from a deficit of $282 to a surplus of $300. A pie chart will be
designed to show the 2008 income and expenses relative to the budget.
This will be distributed with annual dues mailing and on the website.
Chris also reported the BCCC Foundation CL Endowment Scholarship Fund
had collected over $6000 to date. There is enough to endow one $5000
scholarship now and begin a second one.
Finance Committee – Chris Harris
Financial
documents of work products, proposals, and recommendations were
presented to the board for review.
1 Restricted Investments
Definitions, usage and funding guidelines document (attached).
2 Draft of position on
improvements, additions, and funding options (attached).
3 Restricted investments usage
request form (attached)
4 Recommend that property
owners who sub-divided a previous combined lot for resale is charged for
back dues for unoccupied lots for years since lots were combined is
being taken under advisement with legal council before acceptance.
CAM report – Tomi Moody
1 The copier lease from COECO
ends this month. After comparing companies, it is the
recommendation to purchase a new copier with scanning and stapling
capabilities. A motion was made by Bill Lord and seconded by Kathy
Lawson. Approved
2 Flood insurance discussion
led to a decision that if it is not needed, leave it as is.
3. Non compliance issues: none
Additional Board items
1 Disposition of Ad Hoc
Covenants review committee report by Bill Lord to be held for future
consideration.
2 Presentation of names for
Tree Management Committee by Bill Lord;
Committee members:
Board liaison
– Bill Lord
Buildings and
Grounds – John Reiner
ACC – Dick
Lasher
Environment –
Mary Thomson
Golf club –
Ed Smith
At large –
Judy Keohane, Walter Stein
It was moved for approval by Helen Sommerkamp and seconded by Larry
Howard and approved.
A closed session was held to discuss personnel matters.
Mr. Dick Jenkins was recognized by President Ernie Uhr and inquired
about increasing the transfer fee when CL property is sold to fund
projects. He was advised that last year’s board considered this
suggestion but did not approve it.
Adjournment; Larry Howard moved the meeting be adjourned. Helen
Sommerkamp seconded and approved.
Next meeting is December 10 at 9AM with an open forum.
Respectfully submitted: Marcia Stasch, Recording secretary
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