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Board Members Present: Ernie Uhr, Tom Madson, Helen
Sommerkamp, Larry Howard, Charlie Moore
Board Members Absent: Kathy Lawson, Bill Lord
Others Present: Barbara Curran, Secretary; Chris Harris, Treasurer; Tomi
Moody, CAM
Residents Present: 20
President’s Comments (Attachment)
President Ernie Uhr opened the meeting with comments highlighting the
working session of the Board on October 16, 2007. Ernie announced
the Cypress Landing Endowment Scholarship Fund at the Beaufort Community
College has passed the $5000 milestone. Helen Sommerkamp was recognized
for her leadership in this endowment.
Ernie announced the funds have been committed from the Buildings and
Grounds budget to: remove columns and replace the dance floor in the Bay
Club - $6500; replace Bay Club walkway lights to increase visibility -
$4000; and replace the four Cypress Landing entrance flags - $1400.
The president asked that residents cooperate with Buildings and Grounds
efforts to identify opportunities to share spaces in the storage lots so
the residents on the waiting list can be accommodated.
Ernie announced the formation of an Ad Hoc Community Tree Management
Review Committee to develop a Tree Management Program that preserves the
park like setting of the community. The committee will recommend
changes to existing policies and guidelines taking into account the
needs and concerns of individual property owners. It will also
prepare an information document which identifies trees that are suitable
for this community and climate. Bill Lord will be the Board
Liaison.
Ernie reported that the Board plans to vigorously pursue funding in the
near future for the Bay Club Handicap Access Driveway. The Board
believes a super majority of the Cypress Landing Community is willing to
approve funding for the Bay Club Handicap Access Driveway and intends to
call a special meeting of the Homeowner’s Association to vote on the
required assessment.
Open Forum
Dan
Bergbauer’s question concerning the Golf Ad Hoc Committee was delayed
until new business.
Jim Kloiber raised a point in regards to the HOA Annual Election of the
Board of Directors. He believes the election is flawed because all
residents did not vote for four (4) candidates. He would like a recount.
The Board will not do a recount.
Reg Smith asked if there were three (3) bids received for the proposed
Handicap Access Driveway. The answer was no. Reg feels that
the B&G should explain why.
Call to Order
President
Ernie Uhr called the meeting to order at 7:23pm.
Establishment of Quorum
A quorum was
present.
Minutes
President Ernie Uhr presented the minutes of the August 28, 2007,
September 15, 2007 Special Budget Meeting, September 15, 2007 14th
Annual Meeting, September 15, 2007 Post Annual Board Meeting, and the
October 16, 2007 Board Working Session and moved to accept the minutes
as written. Tom Madson seconded the motion. Motion carried.
(Attachment)
Committee Report (Attachments)
Marketing Committee Chairman Jim Kloiber announced that the billboard on
Rt 33 towards Greenville has been removed at the cost of $200 to the
CLMHOA due to deteriorating conditions and outdated information.
Treasurer’s Report (Attachments)
Chris Harris,
Treasurer, presented his report and September Financials.
Community Association Manager Report (Attachment)
Tomi Moody reported one hundred sixty-nine (169) Annual Lot Mowing
Assessments were billed with a due date of November 1, 2007. August
sales in the lounge were up from last year and September sales down. YTD
expenditures remain under budget as well. Bay Club expenses remain
under budget. The Bay Club Column Removal Project has been put on
hold due to flooring issues. Funds have been made available to
improve lighting along the sidewalk to the Bay Club. The CAM
Office is slightly under budget. AED/CPR training has been
scheduled for new staff members. Streamlining efforts of in-house
accounting processes continue. Many thanks to Chris Harris and the
Finance Committee for helping in this endeavor. Four (4)
Non-Compliance issues with due process hearings are scheduled.
Tomi concluded with the RV Storage Lot Update: seven (7) are on the
waiting list and the inspection has been conducted.
Old Business
None
New Business
Bay Club Exterior Painting Contract – Ernie Uhr moved and Larry Howard
seconded the motion to approve awarding the painting contract to Felton
Creef Painting in the amount of $7000. Painting will be done in
late March. Motion carried. (Attachment)
CLMHOA Officers – Charlie Moore moved and Helen Sommerkamp seconded the
motion to confirm the officers for the year 2007-2008. They are as
follows: Treasurer – Chris Harris, Asst. Treasurer – Dave Nelson,
Secretary – Barbara Curran, Community Association Manager – Tomi Moody.
Motion carried. (Attachment)
Golf Course Ad Hoc Charter and Committee – Tom Madson moved and Larry
Howard seconded the motion to approve the establishment of an ad hoc
committee to identify the remaining golf course issue(s) and recommend
resolutions. The report is to be submitted to the HOA Board by
January 22, 2008. The committee will consist of: Tom Madson,
George Badey, Al Engmann, Jerry Germann, Nancy Hackett, Lee Hemink Jon
Larson, Carolyn Parsons, Fred Schroeder, Bob Schultz and Wally Stein.
Motion carried. (Attachment)
Comments: Jim Kloiber voiced a concern with the new ad hoc golf
committee thinking the issues had been settled. Seeing that the
community did not pass the change to the covenants and Section 19G the
issues are not resolved.
Announcements
November 20,
2007
Board Working Session
9am Washington Room
November 27,
2007
Business Meeting
7pm Bay Club
December 11,
2007
Working Session/Board Meeting
9am Bay Club
Adjournment
The meeting
was adjourned at 7:48pm.
Respectfully Submitted,
Barbara Curran, Secretary Cypress Landing Master Homeowner’s Association
Board of Directors
Attachments:
1. President’s Comments
2. Minutes – August 28, 2007, September
15, 2007 Special Budget Meeting, September 15, 2007 14th Annual Meeting,
September 15, 2007 Post Annual Board meeting, October 16, 2007 Board
Working Session
3. Committee Reports
4. Treasurer’s Report
5. Community Association Manager Report
6. Painting Contract Motion
7. Confirmation of 2007-2008 CLMHOA
Officers
8. AD HOC Golf Management Charter and
Committee
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